Robotic Process Automation (RPA) helps businesses streamline their day-to-day operations by automating repetitive and rule-based tasks. Using software bots that mimic human actions, RPA allows companies to shift focus from manual processes to more strategic, value-driven initiatives.
These digital bots handle routine activities with high precision, eliminating delays, human error, and unnecessary labor costs often found in manual workflows—such as generating invoices by hand.
With Zoho RPA now integrated into the Zoho One suite, users can take advantage of automation directly from their Zoho One dashboard—saving time and boosting productivity across departments.
Now that we’ve seen how RPA can transform operations by removing repetitive workload, let’s take a look at the key features and advantages of Zoho RPA.
Key Features and Advantages of Zoho RPA
Built-in Screen Recorder
The tool comes with a screen recording function for both Windows and web environments. You simply record your clicks and actions once, and Zoho RPA will replicate the same workflow—making automation setup quick and intuitive.
How Zoho RPA Works – Real-World Use Cases
Let’s explore a couple of practical examples to understand how Zoho RPA can be applied effectively.
Use Case 1: Automated Employee Onboarding
Imagine you’re an HR manager working on a Windows machine. You have a list of new joiners stored in an Excel sheet. Instead of manually entering each record into your HR software, you can use Zoho RPA’s screen recorder to capture the steps for onboarding a single employee.
Once recorded, the bot will follow the same steps to onboard every other employee in your list—automatically and without errors. This reduces effort and ensures consistency across the process.
Use Case 2: Vendor Price Comparison for Procurement
In another scenario, let’s say you're managing procurement. You fill out a request in Zoho Creator, which then triggers a Zoho RPA bot. The bot visits different vendor websites, pulls pricing data, and compiles it for review.
With this information, you can generate quote records in Zoho Creator and make an informed vendor selection—all within minutes.
Zoho One: A Complete Platform with Built-in RPA
With Zoho RPA now included in Zoho One, you have the power to automate routine business functions without switching tools or writing complex code. This unified system lets you manage operations, automate processes, and make smarter decisions—all from one central platform.
By integrating RPA into your workflow, you're not just saving time—you’re setting your business up for scalable, error-free growth.
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